- #Can outlook quick steps be used to send generic replies how to#
- #Can outlook quick steps be used to send generic replies archive#
Suddenly you’ve got a brand new contact with the email address and name automatically entered. “Drag and Drop”: Simply click and drag the email and drop it onto the bottom left “ Contacts” symbol on the Navigation bar.
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(Mail, Calendar, Contacts, Tasks, or Notes) When an email requires a task or follow up, (i.e.: a contact needs to be created or an appointment is needed based on the information in the email), use the Drag-And-Drop method below: Let’s face it – typing creates typos, which cause repair work and drain your productivity. Third rule of Office Management: Be open to learning new tricks! These little-known methods can surprise even the pros: Want more Microsoft Office shortcuts? Check out our shortcuts for Word, PowerPoint, and Excel.
#Can outlook quick steps be used to send generic replies how to#
Here is a quick video on how to Flag emails so they don’t get lost and how to add color categories using the Categories column. The Categories inside your inbox can serve that purpose. I once taught at a company that had color-coded their internal departments but didn’t apply the same system to their emails. Use “Flags” and “Categories” to keep track of important emails in your Inbox They would probably contain contract files, corporate records, tax records, etc.
#Can outlook quick steps be used to send generic replies archive#
These would be your Archive Folders at the bottom of the Navigation (Folder) Pane. The third office file system is the “Perennial file” and I’m not talking about flowers here. You see, since computers auto-file for us, no one remembers or teaches the old rules of filing: “Symbols and numbers come before everything else". What if you’d like to cheat and move a “W” folder to the top of the Inbox list, but you can’t pick it up and move it there? Here’s a tip… Just type an underscore, “_”, or a number in front of the folder name. (I still cringe at the memory of those heavy, metal drawers slamming shut.) Well, these have essentially become the Inbox folder system which automatically alphabetizes the folders. The second file system was contained in the old and dreaded “4-Drawer File Cabinets”.
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These still apply to today’s world but have been lost in the flurry of digital organizing. In the days of “paper offices”, (pre-computer age), we had 3 filing systems. Use “Favorites” to keep active folders at the top of your Navigation Pane (aka folder pane) Then you can read them all at one time without distraction.Ģ. To apply the “Work Less” theory, have Outlook automatically file an email.